Q: Do you have frozen drinks?

Yes. Any drink on our menu can be made frozen — blended with ice to order — including lattes, our Signature Mocha, mocha, white mocha, chai, matcha and hot chocolate, plus Mango Peach and Strawberry Banana smoothies. They’re a favorite at kids’ parties and summer events, and several can be made without coffee. Looking for a Freeze? That’s something different: made with our Polar Powder for a thick, creamy, milkshake-style drink. Just ask at the window.

Q: Do guests pay for their own drinks?

It depends which option you choose. For private events — weddings, corporate events, parties, schools and churches — most hosts book a timed package and cover everything up front, so guests order at no cost to them. No cash, no cards, no tabs. Prefer not to prepay? Choose the $500 Minimum Sales Guarantee: guests order and pay at the truck, and if sales come in under $500 the host covers the difference. Hosts can also prepay a set amount through drink or food vouchers. For festivals and public events, we come out as a retail vendor and your guests buy their own drinks at the window, so there’s no package to buy and no charge to you to have us there. Tell us which fits your event when you get in touch.

Q: Do you offer a coffee cart?

We’re a fully self-contained coffee truck rather than a coffee cart. For most events that works in your favor — the truck is enclosed, so weather isn’t a factor, and we don’t need a venue kitchen or prep space. If you were picturing a coffee cart for an indoor space, give us a call and we’ll talk through placement.

Question 1

Do you serve both coffee and ice cream from the same truck?

Accepted Answer

Yes. Sugar Bear Coffee Co. is a mobile coffee and ice cream truck &mdash; specialty coffee, espresso, energy drinks and refreshers alongside ice cream, bakery and breakfast sandwiches, all from one truck. Packages are built around drink service, and guests can swap an ice cream option like a double scoop or affogato in place of a drink. Planning something ice cream focused? We&rsquo;ll build the package around that instead. Most mobile coffee services can&rsquo;t serve ice cream and most ice cream trucks can&rsquo;t make espresso, so booking us means one vendor, one contract and one arrival instead of two.

Question 2

How much does a coffee truck cost in Greater Cincinnati?

Accepted Answer

For private events, our coffee truck packages start at $350 for 45 minutes of service with up to 30 guests, and run to $1,050 for 4 hours with up to 110 guests. A 1-hour package is $450, 2 hours is $650, and 3 hours is $850. Every package covers the truck, setup, service, travel, labor and cleanup, and all of our pricing is published on this page &mdash; you don&rsquo;t need to request a quote to see what it costs. Prices are before applicable sales tax. Prefer not to prepay a package? Our $500 Minimum Sales Guarantee lets guests buy their own drinks at the truck, and you only cover any shortfall under $500. Festivals and public events work differently &mdash; there&rsquo;s no package, and guests order and pay at the window.

Question 3

What&rsquo;s included in coffee truck catering?

Accepted Answer

Every package includes our fully-equipped mobile setup, professional, expertly-trained baristas, handcrafted drinks from your chosen menu, and all cups and supplies. Each guest enjoys one item &mdash; a drink or an ice cream (not both). We handle setup, service and cleanup. Packages are priced by service time and guest count, and every one is fully customizable. Gratuity is never required &mdash; a tip jar is on the truck if guests would like to.

Question 4

Can I book the ice cream truck without coffee?

Accepted Answer

Absolutely. Birthday parties, school events and community days are often ice cream focused, and we&rsquo;ll build a custom package around scoops, affogato, packaged treats and frozen drinks rather than coffee service. Just tell us that&rsquo;s what you&rsquo;re after when you request a quote.

Question 5

Do you have frozen drinks?

Accepted Answer

Yes. Any drink on our menu can be made frozen &mdash; blended with ice to order &mdash; including lattes, our Signature Mocha, mocha, white mocha, chai, matcha and hot chocolate, plus Mango Peach and Strawberry Banana smoothies. They&rsquo;re a favorite at kids&rsquo; parties and summer events, and several can be made without coffee. Looking for a Freeze? That&rsquo;s something different: made with our Polar Powder for a thick, creamy, milkshake-style drink. Just ask at the window.

Question 6

Do guests pay for their own drinks?

Accepted Answer

It depends which option you choose. For private events &mdash; weddings, corporate events, parties, schools and churches &mdash; most hosts book a timed package and cover everything up front, so guests order at no cost to them. No cash, no cards, no tabs. Prefer not to prepay? Choose the $500 Minimum Sales Guarantee: guests order and pay at the truck, and if sales come in under $500 the host covers the difference. Hosts can also prepay a set amount through drink or food vouchers. For festivals and public events, we come out as a retail vendor and your guests buy their own drinks at the window, so there&rsquo;s no package to buy and no charge to you to have us there. Tell us which fits your event when you get in touch.

Question 7

Do you serve festivals and public events?

Accepted Answer

Yes. Festivals, block parties, farmers markets, fairs and sporting events work differently from a private booking &mdash; instead of a package, we come out as a retail vendor with our full menu and your guests buy their own drinks at the window. There&rsquo;s no charge to you to have us there. We&rsquo;re fully self-contained, so we don&rsquo;t need a kitchen, water line or power hookup. Reach out with your date, location and expected attendance and we&rsquo;ll see if we&rsquo;re a good fit.

Question 8

What does the coffee truck need on-site &mdash; power, space or water?

Accepted Answer

We arrive fully self-contained. Our truck is a 16-foot step van measuring roughly 24 feet long by 10 feet wide, and we need a firm, level space to park it plus 8 to 10 feet of clearance on the service side so guests can line up safely. We can run on venue power or our onboard generator, whichever suits your space, so no hookup is required. No water line or on-site kitchen needed either. The truck stands about 11 feet tall, so please flag any low clearances. Not sure your space works? Send us a photo and we&rsquo;ll confirm.

Question 9

Do you offer a coffee cart?

Accepted Answer

We&rsquo;re a fully self-contained coffee truck rather than a coffee cart. For most events that works in your favor &mdash; the truck is enclosed, so weather isn&rsquo;t a factor, and we don&rsquo;t need a venue kitchen or prep space. If you were picturing a coffee cart for an indoor space, give us a call and we&rsquo;ll talk through placement.

Question 10

Do you have options for guests who don&rsquo;t drink coffee?

Accepted Answer

Plenty. Energy drinks in Blue Raspberry and Strawberry, Strawberry Dragon Fruit refreshers, Mango Peach and Strawberry Banana smoothies, blended frozen drinks, hot chocolate, chai and matcha lattes, iced tea, and our full ice cream menu. We also serve decaf espresso. Oat milk is available on any drink, and every drink can be made hot, iced or frozen.

Question 11

What do you serve?

Accepted Answer

Specialty coffee and espresso drinks &mdash; lattes, mochas, cappuccinos, cortados & americanos &mdash; plus cold brew, decaf, chai & matcha lattes, hot chocolate, energy drinks & refreshers, smoothies, ice cream, bakery items and breakfast sandwiches. Every drink can be made hot, iced or frozen. Customize any drink from our flavor bar with syrups, sauces, cold foam, oat milk, Strawberry or Mango popping boba or freeze-dried fruit inclusions &mdash; or make it a Freeze with Polar Powder for a thick, creamy, milkshake-style drink.

Question 12

What areas do you serve?

Accepted Answer

We&rsquo;re based in Batavia, Ohio and proudly serve all of Greater Cincinnati and Northern Kentucky &mdash; including Hamilton, Clermont, Warren and Butler Counties in Ohio, and Campbell, Kenton and Boone Counties in Kentucky. We travel up to about 50 miles from Batavia; if your event is near the edge of that range, just ask and we&rsquo;ll confirm.

Question 13

Do you charge a travel fee?

Accepted Answer

Events within 20 miles of Batavia have no travel fee. Events more than 20 miles from Batavia add a flat $100 travel fee, out to about 50 miles. We don&rsquo;t travel beyond 50 miles.

Question 14

Do you cater school, church and community events?

Accepted Answer

Yes &mdash; they&rsquo;re some of our favorite events to serve. We regularly bring the truck to school and teacher appreciation days, church gatherings and youth events, block parties, HOA and neighborhood events, festivals, sports tournaments, graduation parties and birthdays. Being able to serve coffee for the adults and ice cream for the kids from the same truck makes us a natural fit for family and community events.

Question 15

Do you cater weddings in Greater Cincinnati and Northern Kentucky?

Accepted Answer

Yes &mdash; a wedding coffee truck or mobile espresso bar is one of our most requested services. We create a custom drink menu for your day and serve everything from handcrafted lattes and cold brew to energy drinks, refreshers, frozen drinks and ice cream for guests across Greater Cincinnati and Northern Kentucky.

Question 16

Are you locally owned?

Accepted Answer

Yes, we&rsquo;re locally owned. Sugar Bear Coffee Co. is a family-owned, faith-centered small business based in Batavia, Ohio &mdash; not a franchise. When you book with us you work directly with the owner, and your booking supports a local Greater Cincinnati family rather than a national brand.

Question 17

Are you licensed and insured?

Accepted Answer

Yes. Sugar Bear Coffee Co. carries general liability insurance and holds current health department permits, with inspections passed in both Ohio and Kentucky. Our baristas are professionally trained through Crimson Cup Coffee & Tea. Many venues require a certificate of insurance naming them as additionally insured &mdash; just let us know when you book and we&rsquo;ll send one over.

Question 18

How many guests can a coffee truck serve?

Accepted Answer

Our packages comfortably serve anywhere from 30 to 110 guests depending on service time, with one item per guest &mdash; a drink or an ice cream (not both). Planning something larger &mdash; or fewer guests over a longer stretch? We&rsquo;ll build a custom package sized to your event.

Question 19

How far in advance should I book a coffee truck?

Accepted Answer

Most events book 4 to 6 weeks ahead, and weddings often 3 to 6 months out. Popular dates &mdash; especially weekends and holidays &mdash; fill up quickly, so reach out as early as you can and we&rsquo;ll lock in your date.

Question 20

How do I book, and how much is the deposit?

Accepted Answer

Request a quote using the form at the bottom of this page or call us at 513-600-1255. We&rsquo;ll confirm your date, menu and package, then send an agreement. Every option takes a 50% deposit to reserve your date, and the balance is due 7 days before your event. On timed and prepaid packages the deposit is non-refundable &mdash; all cancellations forfeit the deposit and we don&rsquo;t offer refunds. On the $500 Minimum Sales Guarantee, the $250 deposit is refunded after your event once the $500 is met; if sales fall short, we refund the deposit minus the difference. If something comes up, we&rsquo;re glad to reschedule to another available date as long as you let us know at least 14 days before your booked date.

Question 21

What happens if it rains?

Accepted Answer

We serve rain or shine. The truck is fully enclosed, so our baristas stay dry and your guests order right at the window &mdash; one advantage a coffee truck has over a cart under a tent. For severe weather that makes the event unsafe, we&rsquo;ll work with you to reschedule to another available date at no extra charge.

Question 22

What is a mobile coffee truck and how does it work?

Accepted Answer

A mobile coffee & ice cream truck is a fully self-contained espresso bar on wheels that comes to your venue. Sugar Bear Coffee Co. arrives with commercial-grade equipment and premium coffee, sets up in a flat, accessible space, and serves handcrafted drinks throughout your event &mdash; no on-site kitchen or hookups required.

Greater Cincinnati & Northern Kentucky’s Mobile Coffee & Ice Cream Truck

Your Mobile Coffee & Ice Cream Truck in Batavia, Ohio

Specialty Coffee

Energy Drinks

Refreshers

Ice Cream

Bakery Items

Sandwiches & More

The Sugar Bear Signature Mocha

Where We’ll Be

Made with Purpose, Passion & Faith

Jeannie

One Truck, Three Ways to Serve

Mobile Coffee & Ice Cream Truck

Wedding & Corporate Espresso Bar

Ice Cream & Dessert Service

Weddings, Corporate Events, Schools, Churches & Block Parties

Proud Partner of Crimson Cup Coffee & Tea

Commercial Equipment & Premium Products

How Our Coffee & Ice Cream Truck Works On-Site

We Arrive Ready

Why It Works

Why Hosts Book Sugar Bear

Coffee & Ice Cream From One Truck

Locally Owned, Not a Franchise

Transparent Pricing, No Quote Required

Faith First

Excellence in Every Cup

Community at Heart

Stress-Free & Done for You

Licensed, Insured & Permitted in Both States

Book Sugar Bear for Your Next Event!

Coffee Truck Package Pricing

Event Packages — Guests Order Free

45 Minutes

1 Hour

2 Hours

3 Hours

4 Hours

Four Flexible Ways to Host Sugar Bear

Minimum Sales Guarantee

Prepaid Package

Hosted Catering

Special Event Option

Festivals, Markets & Pop-Ups

Reviews From Guests Across the Tri-State

Where We Serve Across Greater Cincinnati & Northern Kentucky

Cincinnati & Hamilton County

Clermont County

Warren County

Butler County

Campbell County, KY

Kenton County, KY

Boone County, KY

Cincinnati Neighborhoods

Northern Kentucky Neighborhoods

Event Venues

Parks & Public Spaces

Campuses & Businesses

Coffee Truck Catering Questions, Answered